Student Activity Fee Budget Expenditure Codes

Code	Category	Explanation
100	Student Travel	Expenditures associated with attendance as a delegate or representative to a conference, convention, competitive event or similar event and may include transportation, registration, lodging and meals (within University guidelines). This travel category also includes expenses associated with competition by and organized team. Students must pay their activity fees in order to be funded for travel. (UGA Students Only)
110	Dues & Memberships	Fees paid to a Regional or National organization in order to benefit from such an affiliation. A letter of justification to the Vice President of Student Affairs must accompany the payment check request.
120	Subscriptions	Payment for a subscription to daily, weekly, or monthly periodicals such as newspapers, magazines, or newsletters.
130	Publications	Printing expenditure where the organization produces a book, magazine or calendar, usually in large quantity, for campus wide distribution.
140	Advertising	Paid advertising where the organization purchases ad space in newspapers, magazines, or on radio to inform the campus of an upcoming program or event. This category would also include professionally made banners.
203	Vehicle Rental	Rental of state vehicles for short term use, normally in conjunction with a program or event. Vehicle rental associated with student travel should be listed under the student travel category.
301	Per Diem & Fees	Compensation to individuals or groups who are not on the University payroll for services rendered. Included are payments to performers, speakers, artists, etc.
401	Office Supplies	Materials and supplies such as pens, paper clips, pencils, staples, etc. which are used as needed to supports or maintain general office needs of the student organization.
402	Postage	Mailing expenses for routine organization correspondence.
405	Program Supplies	Supplies and materials which are purchased and consumed in conjunction with a specific program or event. Included are items for technical use or contractual obligations such as stage props, decorations, dressing room needs, etc.
404	Food	Food items which are an essential part of a program or event, such as contractual hospitality, receptions in conjunction with program, and student training. (Food is not allowed for meetings, parties, banquets, etc.)
406	Printing & Copying	Printing and photo copying done by a University Printing operation or similar outside vendor. This would include all paper stock, binding, and materials associated with a printing operation. Student organizations should utilize the services of the Tate Center Print Services whenever possible.
601	Telephone	Routine telephone service including monthly charges for a telephone line and equipment as well as long distance charges. (Monthly charges are $20.75/line)
901	Technical Support	This category includes services provided to a student organization by the Department of Student Activities or another outside agency which assists with the implementation of a program or event. The services include: A. Security services provided by the UGA Police Department or other agency. B. Facility rental on campus or facility rental off campus. Such rental might include equipment and labor charges. C. Equipment rented or used in conjunction with a program or event. Does not include equipment purchases. D. Labor charges such as sound and lighting technicians, box office staff, ushers etc. who are on the University payroll and assist with the implementation of a program or event.
701	Personal Services	Salaries or wages paid to University employees who have specific skills needed to assist with or carry out a program or event such as sports officials, trip facilitators, and musical accompanists.

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